The following is intended as general information about how CIHEAM Zaragoza processes personal data for which it is responsible.
1. Processing of personal data
CIHEAM Zaragoza is responsible for the processing of the personal data of visitors to the website iamz.ciheam.org and persons who contact us or use our services. The following explains how we process your personal data.
‘Personal data’ means any information which can be used, directly or indirectly, to identify an individual. Examples of personal data include but are not restricted to name, age, gender, contact information, address, IP address and payment information.
CIHEAM Zaragoza has adapted this process of personal data in accordance with the principles of personal data protection established by the CIHEAM “Security of the Information and Personal Data Protection Policy”, adopted on 5 July 2019 by the Governing Board and based on the principles of international standards for information security and personal data protection.
- Controller name: Mediterranean Agronomic Institute of Zaragoza
- Represented by: Director CIHEAM Zaragoza
- Business name: CIHEAM Zaragoza
- Fiscal identity number: N0011376A
- Address: Av. Montañana 1005 50059 Zaragoza, Spain
- Email: iamz@iamz.ciheam.org
- Activity: To develop cooperation between countries of the Mediterranean through post-graduate training and promotion of cooperative research in topics related to agriculture, natural resources, environment, agro-food marketing, fisheries, aquaculture and plant breeding.
In accordance with the provisions of the General Regulation of Data Protection mentioned previously, the personal data that you provide through web forms will be treated as “Web users and subscribers”.
We use reasonable administrative, technical, personnel, and physical measures to safeguard personal data in accordance with the legislation in force.
2. How are personal data processed?
This section describes how we process your personal data and the purposes of processing. We process your personal data in the following situations:
In situations where you contact us, we will process the personal data that you send to us when communicating with us.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: When you communicate with us, we process the personal data that you yourself provide to us, including but not restricted to name and contact information. We may also process your personal data related to the matter for which you contacted us and any other comments or questions you might have.
Purposes of processing personal data: We process your personal data in order to answer your questions and handle the matter for which you contacted us, to provide you with information or materials that you have requested and to improve our offers, services and the information we provide on our websites.
Legal basis for processing: We process your personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
CIHEAM Zaragoza arranges many different types of events, including but not limited to seminaries and workshops. We may require you to register in order to participate in such events.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the information you provide us when you register for the event, including but not limited to your name, title, contact information, place of employment, address and payment details.
We may also process personal data such as photographs, video and audio recordings from events arranged by CIHEAM Zaragoza
Purposes of processing personal data: We process your personal data in order to administer your participation in the event for which you are registered.
We also process personal data such as names, titles and photographs, video and audio recordings in order to create and publicize promotional materials and information about our events on CIHEAM Zaragoza websites.
Legal basis for processing: We process the information needed in order to administrate your participation in an event on the basis of your consent. You can revoke your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it may not be possible for you to participate in an event if you withdraw consent for the processing of personal data. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
We process personal data such as names, titles and photographs, video and audio recordings for use in promotional materials and on our website on the basis that it is necessary for the purposes of a legitimate interest.
CIHEAM Zaragoza arranges many different types of courses. We may require you to register in order to participate in such courses.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the information you provide us when you register for the course, including but not limited to your name, title, contact information, place of employment, address and payment details.
We may also process personal data such as photographs, video and audio recordings from courses arranged by CIHEAM Zaragoza
Purposes of processing personal data: We process your personal data in order to administer your participation in the courses for which you are registered.
We also process personal data such as names, titles and photographs, video and audio recordings in order to create and publicize promotional materials and information about our courses on CIHEAM Zaragoza websites.
Legal basis for processing: We process the information needed in order to administrate your participation in a course on the basis of your consent. You can revoke your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it may not be possible for you to participate in a course if you withdraw consent for the processing of personal data. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
CIHEAM Zaragoza arranges different masters. We may require you to register in order to participate in such masters.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the information you provide us when you register for the master, including but not limited to your name, title, contact information, place of employment, address, cv, diplomas, email, motivation letter and payment details.
We may also process personal data such as photographs, video and audio recordings from masters arranged by CIHEAM Zaragoza
Purposes of processing personal data: We process your personal data in order to administer your participation in the master for which you are registered.
We also process personal data such as names, titles and photographs, video and audio recordings in order to create and publicize promotional materials and information about our masters on CIHEAM Zaragoza websites.
Legal basis for processing: We process the information needed in order to administrate your participation in a master on the basis of your consent. You can revoke your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it may not be possible for you to participate in a course if you withdraw consent for the processing of personal data. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
CIHEAM Zaragoza provides newsletters through mailing lists. If you sign up for a newsletter, you will be included in the corresponding mailing list and receive regular updates. You can also sign up to receive offers from CIHEAM Zaragoza, for example, participation in upcoming events.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: When you sign up for a newsletter, we will process your name and email address.
Purposes of processing personal data: We process your personal data in order to provide you with the newsletter(s) and offers for which you have signed up.
Legal basis for processing: We process your personal data on the basis of your consent. You can withdraw your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it will not be possible for us to provide you with our newsletters or offers if you withdraw consent. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
CIHEAM Zaragoza arranges many different types of courses. We may invite you to participate in such courses or activities as an expert.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the information you provide us when we invited you, including but not limited to your name, title, contact information, place of employment, address and payment details, passport number
We may also process personal data such as photographs, video and audio recordings from courses or activities arranged by CIHEAM Zaragoza
Purposes of processing personal data: We process your personal data in order to administer your participation as a lecturer in a course or expert in other CIHEAM Zaragoza activities for which you are invited. We also process personal data such as names, passport, Id card in order to manage your hosting or travel.
We also process personal data such as names, titles and photographs, video and audio recordings in order to create and publicize promotional materials and information about our courses on CIHEAM Zaragoza websites.
Legal basis for processing: We process the information needed in order to administrate your participation in a course or activity on the basis of your consent. You can revoke your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it may not be possible for you to participate in a course if you withdraw consent for the processing of personal data. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
We generate, share and promote knowledge about different issues through our publications programme. This includes several publication series tailored to various purposes and audience. These publications include the personal data of persons involved in articles, interviews, opinion pieces and photographs.
We also publish information about our organisation, activities, publications and events on our websites. This includes services where it is possible to sign up in order to be listed on our websites, for example as an advisor, alumnus, mentor and in speakers’ lists.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the name, title contact information, address, biographic information, gender and nationality and photographs of persons involved in our publications or who sing up to be listed on our website.
Purposes of processing personal data: We process your personal data in order to produce and publish our publications and to provide lists of different categories of persons of interest on our websites.
Legal basis for processing: We process personal data involved in our publications on the basis that it is necessary for the purposes of a legitimate interest.
When you sign up to be listed on one of our websites, we process your personal data on the basis of your consent. You can withdraw your consent at any time, without this affecting the lawfulness of previous processing. It is important to note that it will not be possible for us to list you on our websites if you withdraw consent. We ask that you contact us using the contact information in Section 10 if you wish to withdraw your consent for the processing of your personal data.
We advertise available positions on our websites and in other media. We process the personal data you submit in your job application, any communications concerning the recruitment process and information concerning interviews. We also process the personal data concerning any references that you provide
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Personal data processed: We process the information you provide in your job application and in communications concerning the recruitment process, including but not restricted to name, age, personal contact information, address, education and employment record, other biographic information and references.
Purposes of processing personal data: We process your personal data in order to administer the recruitment process. And evaluate your job application.
Legal basis for processing: We process personal data on the basis that it is necessary for the purposes of a legitimate interest. We may also process personal data on the basis that it is necessary for the performance of a contract or in order to take steps prior to entering into a contract.
In addition to the processing of personal data described above, we also process personal data when we are required to do so by law or regulation, for example when necessary in relation to the legal obligation to keep books , academic register or in response to the order of a court or another competent public authority.
Place and methods of data processing: The data acquired are processed and stored at the Headquarters of CIHEAM Zaragoza, Av. Montañana 1005, 50059 Zaragoza (Spain)
Data processing is performed through computerized and electronic tools, as well as in paper form. No fully-automated decision-making process is used.
Legal basis for processing: When we are required to process personal data by law or regulation, we do so on the basis that it is necessary for compliance with a legal obligation.
3. How long do we retain your personal data?
We retain your personal data for as long as it is necessary to fulfil the purposes for which for which they are processed, or for as long as we are required to retain them in accordance with legal requirements and for administrative purposes.
4. Who do we share personal data with?
Your data may be communicated to external subjects whose intervention in the treatment is necessary based on the services requested or on the basis of contractual, fiscal or regulatory obligations. Your data may also be processed by employees or collaborators of our organization appointed as data processors, as well as by companies that perform outsourcing activities, including management of websites or cloud computing services, external suppliers, professionals and consultants who are appointed as Data Processors.
Your personal data will not be disclosed, nor will it be passed on to third parties for advertising or marketing purposes without your explicit consent. Automated decision-making processes will not be used for your personal data.
Without the express consent of the interested party, the CIHEAM Zaragoza may communicate the data for the purposes indicated above to Supervisory Bodies, Judicial Authorities as well as to all the other subjects to whom the communication is appropriate for public order purposes. These subjects will process the data in their capacity as independent data controllers.
The management and storage of data will take place on the server of the owner and / or third party companies appointed and duly appointed as data processors.
We may transfer your personal data to our suppliers or activities coorganicers. We may also be required by law or regulation to transfer your personal data to a competent public authority.
Administrative advisory services: ARAGESLAB, S.L Advisory services, located at Avenida Cataluña 24 – 50014 – Zaragoza with fiscal identification code B22292510, processes data with the purpose of providing their services to CIHEAM Zaragoza
Web platform: The hosting and servers are housed at CIHEAM Zaragoza within the EU. We also house the subdomain master.iamz.ciheam.org at hosting AWS, within the EU.
Medical insurance: SegurCaixaAdeslas, S.A. de Seguros y Reaseguros, located at Paseo Castellana, 259C (Torre de Cristal) – 28045-Madrid, with fiscal identification code A28011864, process data with the purpose of providing CIHEAM Zaragoza their services.
Accident insurance: Cobertis, S.L., located at c/ Roger de LLuria, 44, 5 – 08009 – Barcelona, with fiscal identification code B65484222, processes data with the purpose of providing CIHEAM Zaragoza their services.
Travel Agency services: W2M CORPORATE S.L.U Travel Agency services, located at C/ Monasterio de Samos, 32 – 50013 – Zaragoza with fiscal identification code B01694579, processes data with the purpose of providing their services to CIHEAM Zaragoza
International/National Organizations. In some cases due to the course coorganization with some international/national organizations. We share personal data with these organizations in order to obtain grants for the participants and in the selection process of the candidates.
5. How do we protect your personal data?
We are committed to the safeguarding of personal data. We have measures in place to protect the integrity and security of personal data in accordance with principles of personal data protection established by the CIHEAM “Security of the Information and Personal Data Protection Policy”, adopted on 5 July 2019 by the Governing Board and based on the principles of international standards for information security and personal data protection.. We process personal data using encrypted and password protected systems. We implement internal routines for data protection.
6. Cookies
Read about the use of cookies on our websites here:
7. External links
CIHEAM Zaragoza websites may contain to links which leads to websites that CIHEAM Zaragoza does not control. CIHEAM Zaragoza is not responsible for the processing of personal data which may take place on websites that are outside CIHEAM Zaragoza control.
8. Your rights
You have certain rights in relation to our processing of your personal data under data protection law:
- Information about and access to your personal data – you have the right to obtain confirmation as to whether your personal data are being processed by us and, where that is the case, to access and receive information about your personal data.
- Rectification of personal data – you have the right to have your personal data rectified if they are inaccurate our outdated.
- Erasure of personal data – you have the right, in certain situations, to have your personal data erased.
- Object to processing – you have the right to object to processing where your personal data are being processed for direct marketing purposes.
- Data portability– you have the right to have your personal data transferred by us to another organisation, if you have provided us with this data and we are processing it based on your consent.
If you wish to exercise any of these rights, we ask that you contact us using the contact information in Section 11 below.
Any rectification or deletion or limitation of data processing made upon request of the data subjects – unless it is impossible or involves a disproportionate effort – will be communicated to each recipient to whom the personal data are disclosed. Upon request by the data subjects, CIHEAM Zaragoza may disclose the recipients of the data subjects.
Please contact us if you believe that our processing of your personal data does not fulfil the requirements of data protection law. You also have the right to lodge a complaint with the supervisory authority for data protection.
The exercise of the rights is not subject to any restriction on form and is free of charge.
9. Data transfer
The data could be transferred:
- to the other entities of the CIHEAM Zaragoza. without request for consent;
- to the European Union, to other states or international organizations or third parties that present suitable guarantees on the protection of personal data without requesting consent;
- to countries outside the European Union, which do not necessarily represent suitable for guaranteeing the protection of personal data, upon request of your consent.
10. Changes to this information
CIHEAM Zaragoza reserves the right to make changes to this Privacy Policy in accordance with the principles of personal data protection established by the CIHEAM “Security of the Information and Personal Data Protection Policy”, adopted on 5 July 2019 by the Governing Board, always ensuring the same protection and management standards of the personal information stored and received, giving notice promptly to the data users on this page of any changes defined. For this reason, it’s strongly recommended to check this page often, referring to the date of the last modification listed at the bottom.
11. Contact us
For requests, queries or complaints concerning personal data, privacy, the use of cookies or other information related to data protection, please contact us at privacy@iamz.ciheam.org or write to the address below:
CIHEAM Zaragoza
Mediterranean Agronomic Institute of Zaragoza
Av. Montañana 1005
50059 Zaragoza (Spain)
This Data protection and privacy was updated on 20-05-2022